30 QuickBooks Tips in 30 Days: Day 5

February 19, 2010 By Leave a Comment

Today’s tip is going to be short but very, very important!

Tip #5 of 30: Backup your data every day!!!!

A lot of QuickBooks users only backup their data once a week, and that day is usually Friday.  That is a fine schedule but I believe you should really back up your data more often than that, like every day!

Think about what would happen if your data file suddenly backup corrupted and unusable, or there was a fire in your office and the computer was destroyed.  As long as you have that backup you can restore it on another computer and continue working.  But depending on how old that backup is you may have some info to re-enter.  If your backup is one week old then you will have to re-input one week’s worth of transactions.  That may not be a good thing if you have a lot of activity!

Backing up is quick and easy and with the prices for USB flash drives being so low, there is no good reason for not backing up at the end of each day.  If you’re not sure how to do the backup and restore, check out episode 9 of my QuickBooks podcast titled “QuickBooks Backup and Restore“.

This post was written by Michael Debyah.

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Episode 10: QuickBooks Accountant’s Copy

October 28, 2009 By 43 Comments

As I mentioned last week, the Accountant’s Copy feature of QuickBooks is very useful and is very different than a regular backup.  It allows you to keep working in your QuickBooks data file while your accountant has a copy to work on also.  Then your accountant can export the changes they have made and you can merge those changes back into your data file.  This is the first recording since installing Windows 7 and I think my microphone level was a little too high so I apologize if the audio is a little off.

If you have any questions about this episode please leave them in the comments section below the video.  Thanks!

This post was written by Michael Debyah.

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Episode 9: QuickBooks Backup and Restore

October 21, 2009 By 3 Comments

In this episode I walk through the process of backing up and restoring your QuickBooks data.  I also take a look at the Portable Company File which is similar to a backup.  You should take great care in developing a good backup strategy for your QuickBooks file.  The built-in backup and restore functions are pretty good and well thought out, but it tends to scare people because there is a lot of information and instruction included along the way.  Hopefully by watching this I can help those people that are unsure of how to make a backup because it is so important to have a backup so that you don’t lose all of your data to a computer catastrophe.  I mention the Intuit QuickBooks Online Backup Service too, but I have never used it.  If you have any experience with it, please let me know in the comments section on the website.

This post was written by Michael Debyah.

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