Comments on: Episode 10: QuickBooks Accountant’s Copy

By: Rich

Rich — Sun, 04 Jul 2010 20:23:10 +0000

Hi Mike,
I just started running the Quickbooks for my company and sent a backup copy to someone who updated accounts information. I just learned about the Accountants Copy from this podcast, can
I convert the backup copy I have received into a Accountants Copy and merge it with my current
Quickbooks to maintain the changes I have made? For a novice I am learning quite alot from your podcast…Thanks

By: Mike

Mike — Wed, 23 Jun 2010 12:22:38 +0000

Yikes, that is a tough situation! The only thing I can think of for you to try is to make sure you and your client are using the latest QB updates. I have had the accountant's copy feature fail a couple of times, but most of the time it works like it is supposed to. If you can't get it to work, the only other thing I can think of is to use something like the Transaction Copier for QuickBooks from Big Red Consulting. It allows you to copy transactions from one QB company to another. It costs $79 but might be worth it in your case. Another third-party solution would be the Data Transfer Utility from Karl Irvin. I've used his stuff before too and it works wonders. I wish I had a better answer for you, but I don't know of any magic tricks to get this to work for you. It's one of those things that if it doesn't work right, you're out of luck. Good luck and let me know how you make out with it!

By: Jo-Anne

Jo-Anne — Wed, 23 Jun 2010 06:29:43 +0000

Hello,

I am updating a years worth of trx’s for my client. They sent me an Accountants Copy and as requested by my client, I completed the first 6 months of trx’s for them. I sent the QBY back to them – but she didn’t have time to import the changes – so to keep the ball rolling, we agreed that I should continue entering the next 6 months of transactions in the same Accountants Copy. I have finished entering all trx’s – but now QB just gets hung up when I try to export changes to my client. I called QB support and they told me that they think that the problem is because I had already created an export file, but then my client didn’t import it. So QB will not allow me to make another export file from the same Accountants copy, even though 6 more months of transactions were added to it. QB has suggested that I turn my Accountants Copy into a QBW and send it to my client – but that will overide all of the 2010 entries that they have made on their end in their existing QBW. (I completed their 2009 y/e in the Accountants Copy). Have you encountered this problem and if so, do you have any suggestions? My client uses QB Pro 2009, but I completed the work in QB Premier 2009. QB support said that Pro would still accept the export file (if we weren’t having any issues with a previous export file being sent). I would hate for my client to lose all of their 2010 entries.

By: Mike

Mike — Sat, 12 Jun 2010 02:29:30 +0000

If the backup she has was made AFTER she made the accountant’s copy and set the dividing date, then yes she would be able to restore that backup and import your changes.

If the backup she made was BEFORE she made the accountant’s copy, then you are out of luck. Each accountant’s copy is uniquely identified and QuickBooks knows if you are trying to import changes from a differnt accountant’s copy.

Good luck with it! I hope it works out for you.

By: HB

HB — Wed, 09 Jun 2010 17:55:01 +0000

HI! Mike,

One of my client removed the dividing line after I worked on the Accountants copy that they had sent me.

My question is, Can she give me another copy of QB file that she restored on the date that she originally gave me the Accountant’s copy? can she then import the changes I made on the Accountants copy I have to send her supposedly if she did not remove the dividing line.

What I am saying is for example she removed the dividing line just last week but she gave me the Accountant’s copy last May 1. She can restore her QB files for May 1 and set the dividing line again of 12/31/2009. CAN SHE DO THAT? and import the changes I made. I did the 2008 & 2009. The QB wasn’t reconciled and its a big account. I will appreciate if you can help, thank you.

By: Mike

Mike — Sat, 22 May 2010 19:27:56 +0000

Hi Sharon,
Yes, you can take their accountant’s copy from QB Pro 2009 and use it in your QB Premier 2010. They will be able to import your changes even though you are using a higher version. That is one of the improvements that came with the 2010 program. I agree with you that I like to work in 2010 for bank reconciliations because of the line shading and column sorting features.

Good luck!

By: Sharon Macarle

Sharon Macarle — Sat, 22 May 2010 17:51:48 +0000

Hi Mike, I have QB premier accountant 2009 and 2010. One of my clients has QB pro 2009. Can I work on their file in 2010? I wasn’t sure if 2010 is backwards compatible. Or if 2009 accountants copy can be converted and than still work in my clients program. 2010 has features I like better for reconciliations and that’s the only reason I would want to work on it in 2010.

By: Mike

Mike — Sat, 08 May 2010 18:52:33 +0000

Are you logged in as an admin user? And is it in single-user mode? Just a couple of quick, easy things to check on. Also, make sure all other windows within QB are closed. Please check on these things and let me know if any of them were the problem.

Thanks!

By: Carrie

Carrie — Fri, 07 May 2010 21:45:01 +0000

let me start by saying, I am very novice user of my qb. I antered all my 2009 info, created an accountant copy, sent that copy to our accountant. She made changes, filed our taxes & sent me back the file.
I opened my company file (qb pro 2008), file, accountant copy, all options are greyed out???? I want to import her changes, it warns me that an accountant file exists & the header states that as well.

HELP?

By: Azam

Azam — Tue, 27 Apr 2010 04:14:41 +0000

…and the m4v seems to be Apples’s mp4. Watching episode 11 now

By: Azam

Azam — Tue, 27 Apr 2010 04:08:23 +0000

THANK YOU!!! Yes, the link directed me to a page where all the episodes are accurately listed. The video files have an m4v extension (look unfamiliar to me) but I will look for a player that can play those files.

P.S. I paid 300 CAD for Quickbooks 9 course, but now learning more from your free tutorials I am grateful to you indeed. Thanks!

By: Mike

Mike — Fri, 23 Apr 2010 10:56:59 +0000

I’m not familiar with Orbit downloader but it looks like it’s designed to save flash videos to your computer? A much easier way to get the videos would be to download them in iTunes or visit this page: http://www.fullcontactaccounting.com/feed/podcast and you will see a link for each episode that you can use to download the video file directly to your computer. Please let me know if one of these methods work for you.

Thanks for watching!

By: Azam

Azam — Thu, 22 Apr 2010 22:59:26 +0000

Hi Mike,
Thanks for the tutorials! I downloaded episodes 1-9 (with Orbit downloader) but cannot download the rest This is for my own use at home where I do not have internet (downloading at friends home). Is there any download restriction on the flash videos 11-15? Thanks.

By: Mike

Mike — Wed, 17 Mar 2010 20:22:45 +0000

I believe it only works in QuickBooks Premier Accountant’s Edition. As far as I know none of the other editions have this feature.

By: Laura Lopez

Laura Lopez — Tue, 16 Mar 2010 18:48:28 +0000

Hello,

Do you have to the Premier Accountants Version to use the Accountants Copy application? Or just QuickBooks Premier?

By: Mike

Mike — Wed, 24 Feb 2010 00:53:02 +0000

No problem! Just go to the File menu, click Accountant’s Copy, and then click Remove Restrictions. It will then be as if you never made the Accountant’s Copy and you can use QuickBooks normally. You will not be able to import any changes from your accountant at this point, but if they were in an accident you probably wouldn’t care about that! You always have the option of manually entering the adjustments anyway.

(In some older versions of QuickBooks, the menu option was called “Cancel Accountant’s Copy”, I think. It does the same thing.)

By: Heidi

Heidi — Tue, 23 Feb 2010 23:38:29 +0000

What would happen if you sent a accountants copy with a dividing date of course. Now your accountant was in a accident and unable to move ahead with any changes or return a qby file to you. How would you remove the accountants changes pending. Thanks!

By: Nicole Cate

Nicole Cate — Fri, 19 Feb 2010 02:21:18 +0000

Well, once again, I thank you for your time and patience.

By: Mike

Mike — Thu, 18 Feb 2010 02:29:46 +0000

I’m sure you’re not dumb! I’m wondering if I even pointed that out in the video or not. I’ll have to go back and watch it. Unfortunately, I don’t know of any way to replicate that functionality without having QB Premiere. There are some third-party utilities that allow you to export and import transactions that could allow you to do it, but by the time you buy those you might as well have purchased QB Premiere.

By: Nicole Cate

Nicole Cate — Wed, 17 Feb 2010 21:56:07 +0000

Well, it all comes together! I am using QB Pro. At least I am not blind – just dumb!

Any way we can do something similiar with just QB Pro?